The board meeting is an important opportunity for your company to gain insight from the experience and perspective that Important People on your board bring to the table. If you allow them to sit and read reports, filling out formalities, and discussing procedural issues your board will leave the meeting with less than it could have.
The most effective board meetings include productive discussions and concrete action items. To make your meetings as effective as you can, follow these tips:
Before your meeting, get an knowledge of the schedules of your board members. Use a tool like Doodle to find the most popular dates that are listed in the calendars of your board members. Once you’ve found the best time to contact those who manage their schedules directly to confirm their availability.
Start the meeting with an overview of the focus and key suggestions. It is likely to include a recapping of highlights from the calls prior to the meeting and the board’s package.
Give your department heads and committees the time and space they need to share important reports and updates. This will allow the board to stay informed and up-to-date. Be aware that the board may be required to revisit or discuss matters that weren’t resolved during the last meeting. It is recommended to designate a point person within your team to ensure that these items are followed up after the meeting. In the end, the board should determine any necessary next steps. This should be clearly documented in the minutes along with a deadline and expectations for each item.
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