Many organizations are currently considering software for board portals due to security concerns, the rise in hybrid or virtual meetings, and the adoption of board meetings that are paperless. But not all tools were created equal. A range of features can make a a difference between a successful and ineffective implementation, or even one that could create an unanticipated vulnerability.
The main purpose of a portal for boards is to provide timely, transparent access to information. Consider whether the various tools and user interfaces can be a breeze for your board members when they consider their day-in and day-out real-time board activities. Consider the conveniences you can provide mobile directors, such as tablets and offline access or remote approvals.
The majority of board members and secretaries have only a short amount of time, so they need tools that are easy to use and will save them time. Look for a board management system that is able to reduce the need for reprinting copies, scanning or scanning of physical documents. For instance, eSignature capabilities make it less necessary to sign and redistributing hard copies of documents, aligning with sustainability goals and allowing more efficient and secure transmission of sensitive information.
Pricing is a crucial factor in choosing the right board portal for your business. Be sure to ask about the various editions available and be aware of any extra costs for administrators and committees and training, as well as the amount of data storage. Also consider how long the product has been in the market and whether it has been vetted by other organizations in the same field as you to ensure stability and longevity.
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