The board meeting provides a great opportunity for your board to gain from the knowledge as well as the perspective of Important People. If you let them spend their time reading reports, completing formalities and discussing procedural issues, your board will leave the meeting with less than they could have.
The most efficient board meetings are productive and include concrete actions. To ensure that your meetings are as efficient as you can, follow these tips:
Before you meet, make sure you have a good understanding of the timetables of your board members. Use a tool like Doodle to find common dates that are listed in the calendars of your board members. Once you’ve found the best time, contact those who manage their schedules directly to confirm their availability.
Start https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/ the meeting with brief explanation of the agenda and the key inputs sought. This could include a recap of highlights from pre-meeting phone calls as well as the board’s package.
Give your committee heads and department heads the time and space they need to share important reports and updates. This will keep the board informed and current. Be aware that the board might need to revisit and discuss topics that weren’t resolved at the previous meeting. It’s helpful to assign a particular point person from your team to follow-up on these topics following the meeting. The board should also decide on the next steps that are important. This should be clearly recorded in the minutes, and include the deadline and expectations for each item.